Generative AI Tools
How to Access Copilot
Copilot can be accessed on any web browser at https://copilot.microsoft.com/
- You do not need to create an account or sign in to use Microsoft Copilot.
- Copilot will suggest you ‘Sign In’ to ask more questions and have longer conversations. Chats that take place when not signed in are not saved in Chat history.
- The bottom of the screen has a text area where you can enter your prompt or question for Copilot.
- You can also attach an image with your question by clicking on the + symbol in the blue ‘New chat’ icon.
- If you prefer speaking to typing, you can activate the microphone icon in the text area to voice your question or prompt.
- The underlying model used is ChatGPT 4.
- When Copilot answers a question in a chat, a counter displays the number of responses you have received. Each conversation has a maximum of 30 replies.
How to access Copilot with data protection
In a browser enter https://copilot.microsoft.com/ Ensure that you sign in using your UCD email address and UCD Connect password. Copilot is also integrated into Microsoft Edge through the browser’s sidebar.
If you log in with a personal Microsoft account (not using UCD credentials), you will be using the consumer version of Copilot and your data will not be protected.
Benefits of accessing Copilot with data protection
- Gives you access to a GenAI-powered platform with enterprise data protection. Copilot does NOT have access to your Microsoft 365 data such as OneDrive files, Teams data, etc.
- Copilot does not remember the history of what you have previously asked and any data that you submit is not available to Microsoft and is not used to train the model.
The first time you enter a prompt you must agree to Copilot terms and conditions by clicking on the Continue button.
To confirm that you have logged into the enterprise version of Copilot, you should see this protected badge at the top right of the screen:
You will also see the text ‘Your personal and company data are protected in this chat‘ above the prompt entry field:
Now you are ready to submit prompts to Copilot.
If you do not see the Protected icon and the text, “Your personal and company data are protected in this chat” you may be using a personal Microsoft account.
Use Copilot with data protection to:
- Summarise documents & websites
- Conduct research
- Assist in writing code in several programming languages
- Create images from words
- Extract text from images
- Create self-test quizzes
Please note: Microsoft Copilot AI Chat differs from Copilot for Microsoft 365, which adds AI features to Microsoft Office applications such as Word, Excel and PowerPoint. Copilot for Microsoft 365 is currently (March 2024) not licensed for use at UCD.
Enterprise data protection refers to the strategies, processes, and technologies used by organizations to safeguard their critical data from unauthorized access, corruption, theft, or loss. This involves a comprehensive approach to securing data across all platforms and environments, including on-premises servers, cloud services, and mobile devices. The goal is to protect sensitive information such as customer data, financial records, intellectual property, and employee details against cyber threats like malware, ransomware, phishing, and data breaches.
Key components of enterprise data protection include encryption, access control, data backup and recovery, data loss prevention (DLP), network security measures, and regular security audits. These measures are designed to ensure data integrity, confidentiality, and availability, complying with legal and regulatory requirements. Effective data protection strategies are essential for maintaining trust, supporting business continuity, and mitigating the financial and reputational risks associated with data breaches.
